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September 2009 Newsletter
The
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Volume 7, Issue 9 |
In
this issue: |
v September City Council Proceedings v September Business & Professional Organization Proceedings v September School Board Proceedings v
October
Calendar of Events |
The City Council of the City of Marion, South Dakota met in regular session on Wednesday, September 2, 2009, at 7:00 p.m. in the meeting room of the City Building with the following council members present: Jeff Jeno, Bill Konda, Judy Schlunsen, Dave Viet and Keith Weber, together with the Mayor Ron Globke and Finance Officer Kari Muller. Also attending the meeting was City Superintendent Larry Hopf and City Maintenance Dustin Sulzle. City Engineer Jon Fischer was present from 7:03 p.m. – 7:58 p.m. Absent: Dee Herlyn.
John Langrehr was present and addressed the Council regarding a drainage matter. Langrehr advised he would like to put a culvert in at the end of his driveway to not only assist with drainage, but also make the entrance less steep. Discussion was held on various aspects of the matter, including pipe size and maintenance. Council consent was given for Langrehr to install the culvert.
A citizen concern regarding sidewalk conditions at residential properties was addressed. It was advised repair/replacement of a sidewalk is the responsibility of the property owner and is not governed by City ordinance. A citizen concern regarding low-hanging branches over sidewalks was addressed. It was advised notices will be directed to the properties in violation.
An update was provided on the sanitary sewer improvements project. City Engineer Jon Fischer presented the first application and recommendation for payment to the contractor for work completed from July 20, 2009 to August 25, 2009. The amount due to date was $648,631.82, less a retainage amount of $32,431.59, for an application amount due of $616,200.23. The itemized application was reviewed, with discussion held on various aspects. Motion was made by Jeno, seconded by Konda to authorize payment in the amount of $616,200.23 to H & W Contracting. Motion unanimously carried upon roll call vote. It was advised a settlement agreement and payment had been received from Granite Re, Inc. for the bid bond executed for the original lowest bidder for the project. Motion was made by Viet, seconded by Schlunsen to authorize the mayor to sign the Release, Assignment and Settlement Agreement and accept the payment of $100,693.53 from Granite Re, Inc. Motion unanimously carried upon roll call vote.
A Public Progress Hearing on the sanitary sewer improvement project was held at 7:30 p.m. Present for the hearing was Kyle Niemann with SECOG, Allen Schrag and Verle VanLoh. It was advised the City of Marion is in the process of making improvements to its sanitary sewer system. The project involves replacing approximately 4000 feet of trunk line to the lagoons and replacing old clay, cast iron, and pvc sanitary sewer lines in town at minimum grade. The original cost of the project was projected to be $2,619,000. The project is partially funded by a $309,000 Community Development Block Grant (CDBG) from the U.S. Dept. of Housing and Urban Development. The grant was awarded by the S.D. Governor’s Office of Economic Development. Mayor Globke signed a drawdown for the CDBG during the hearing, with the draw being the full $309,000. Additional funds secured for the project include a Clean Water SRF grant of $300,000, a Consolidated grant for $200,000 and a Clean Water SRF loan of $1,710,000, with drawdowns for each signed by Globke during the hearing. An inquiry was made into the City’s pursuit of and/or qualification for stimulus funds for the project. It was advised stimulus funds were pursued, but the city’s project was deemed ineligible due to the fact that the city had already secured the necessary funding. Fischer provided a summary of the project, which officially started on July 20, 2009, to date. H&W Contracting has had as many as three crews working on site. H&W has installed 4360’ of 18” sanitary sewer on the sewage trunk-line. They are one day from completing the 18” sewage trunk-line construction. They have installed 1300’ of 12” sanitary sewer on Center Street. They have also installed 324’ of 10” sanitary sewer on Broadway Avenue. H&W has also installed 1000’ of 10” sanitary sewer and 700’ of 8” water main on Broadway Circle. They have also installed 870’ of 8” sanitary sewer on the east end of Washington Street and 357’ of 8” sanitary sewer on Center Avenue. When the sewage trunk-line is completed they plan to connect the services on Center Street to the new main and to begin installing the 12” sanitary sewer on Broadway Avenue. Zacharias Construction removed the asphalt from all streets to the north of the railroad tracks, installed gravel surfacing on Broadway Circle, and installed temporary gravel as necessary. KW Boring has started on the sanitary sewer bore under the railroad tracks just east of Broadway Avenue and south of Wagner Street. Hanson Pipe and Products has been welding the joints and spark testing the PVC lined manholes as H&W progresses with sanitary sewer installation. Dakota Traffic Services delivered the necessary traffic control to the site and set up the detour for Broadway Avenue.
Discussion was held on clustering mailboxes, with the decision made to research the matter.
Matt Donlan, representing the Marion Area Community Club, and Ben Irlbeck, Summer Rec Coordinator, were present and distributed a 2009 Summer Rec financial report, which was thoroughly reviewed. Irlbeck advised that approximately 70 youth participated in the program, with a roster of 7 teams. Additionally, a successful summer softball league was held. The Council expressed appreciation to Donlan and Irlbeck for all of their work with the program. Motion was made by Konda, seconded by Schlunsen to release $6600.00 from the General Fund Park account to the Marion Area Community Club for the Summer Rec program. Motion carried.
It was advised inquiries had been received into the possibility of closing Center Avenue. Discussion was held on the matter, with the decision made to consult with the City Attorney and properly research the matter.
Follow-up discussion was held on the park spillway, including previous work completed. Mayor Globke advised he is consulting with a company on possible repairs.
Follow-up discussion was held on employee cell phone use, with both one-phone and two-phone plan information provided. Motion was made by Jeno, seconded by Weber to drop to one phone on the City’s cellular plan and compensate Sulzle $25.00 per month for use of his personal cell phone. Motion carried.
Follow-up discussion was held on the formation of a community marketing committee. Various, related aspects were addressed. It was advised the council is in support of the venture, with Globke and Jeno volunteering to serve as committee members.
The proposed 2010 budget was reviewed. Motion was made by Jeno, seconded by Konda to hold the first reading of the 2010 Appropriation Ordinance. Motion unanimously carried upon roll call vote. The second reading will be held at a special session meeting of the City Council on September 21, 2009. The meeting start time is 7:00 p.m.
No discussion was held or action taken on the Law Enforcement monthly report agenda item, as no report was received.
Motion was made by Weber, seconded by Viet to adjourn at 9:50 p.m. Motion carried.
The Marion Business & Professional Organization met on Thursday, September 10, 2009 at 12:00 p.m. at the Tieszen Memorial Home with 14 members in attendance. Businesses present were: Al’s Studio, Central Farmers, City Economic Development Coordinator, CPA Heather Hofer, Donlan’s, Farmers State Bank, Getskow Pharmacy, Marion Record, Marion Veterinary Clinic, Post Office, Rex’s Plumbing, SEFP, Tieszen Chiropractic Clinic and Tieszen Memorial Home.
Kari Muller, Secretary/Treasurer, distributed the August 13th meeting minutes and a financial report, with both approved as presented.
The promotional drawing for the month of October was discussed. The decision was made to hold a drawing for $25 Marion Bucks, as donated by Farmers State Bank. The drawing will be held in mid-October.
Follow-up discussion was held on the proposed formation of a community marketing committee. Dr. Peter Preheim, Marion School Board President, addressed the group, speaking to varied aspects relating to the proposal. Additional discussion was held, with no action taken.
It was advised an inquiry was made into the organization allowing vendor booths to be set up at the annual Community Christmas Celebration. Following discussion on the matter, the decision was made to allow vendor booths, with a charge for each booth as follows: Business & Professional Organization member – no charge; Local, non-B & P member - $15.00; Non-local, non-B & P member - $25.00.
Nancy Larsen, SEFP facilitator, distributed her monthly facilitator report, advising of 15 inquiries received in August. Larsen also advised of seven planned 1st Dollar presentations before year end. In addition, information was distributed on frequently asked questions regarding small businesses.
Preheim provided a school update, advising of the status of the air-conditioning project and bleacher railings. Reminders were given for MHS coronation, including a free-will donation meal preceding the coronation, and the homecoming parades.
The next meeting will be at 12:00 p.m. on October 8, 2009 at the Tieszen Memorial Home.
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“ Ability is what you are capable of doing. Motivation determines what you do. Attitude determines how well you do it.”Lou Holtz |
Pursuant to the call and the notice thereof, the School Board of the Marion School District #60-3, Marion, Turner County, SD met in regular session on the fourteenth day of September, 2009 at 7:00 P.M.
Members Present: Bartscher, Koehn, Langerock, Nelson, and Preheim. Absent: None.
Officers Present: Adam Shaw, Secondary Principal. Absent: Denise Fox, Superintendent; and Aaron Thompson, Business Manager.
Guests Present: Linda Kotzea.
Call to order was made by School Board President Peter Preheim at 7:08 pm.
Action 09/10-25: Agenda – On motion by Bartscher, second by Langerock to approve the agenda. Motion carried.
Action 09/10-26: Approve Minutes – On motion by Bartscher, second by Nelson to approve the August Board minutes. Motion carried.
Action 09/10-27: Financial Reports – On motion by Bartscher, second by Langerock to approve the financial reports of the District as shown in Table 1 (to be published in paper). Motion carried.
Action 09/10-28: Bills for Consideration – On motion by Langerock, second by Koehn to approve the following claims against the District for the month of August, and then to approve checks to be issued in their payment. Motion carried. (Bills to be published in paper)
There were no Delegations. Linda Kotzea came before the Board to present the 2008/2009 Marion School Yearbook.
School Board member Nicole Bartscher had a question on updates with the School’s webpage links. School Board President Peter Preheim discussed ASBSD regional meetings, the Marketing Committee meeting, the Hurley-Marion football coop, and an article in the New Era. He also suggested that School Board members should visit some of the classrooms.
Adam Shaw gave the Board a tour of the building, pointing out some of the recent updates to the School. Mr. Shaw presented the Board with Mrs. Fox’s Superintendent Report.
A representative from Johnson Controls came before the Board to discuss the air conditioning project for the new gym area. He also fielded questions from the Board on the School’s current system, and how it would tie in to the new system.
Action 09/10-29: Air Conditioning – On motion by Nelson, second by Koehn to accept the quotation from Johnson Controls for an air conditioning system in the Marion School new gymnasium and the Band room, with a copy of the quote to be kept on file in the Business Office. Yes – 4, No – 1. Motion carried.
The Marion School tax levy and opt-out requests for calendar year 2010 were discussed.
Action 09/10-30: Alternative Instruction – On motion by Langerock, second by Koehn to approve alternative instruction for students 1 & 2 of family A for the 2009/2010 fiscal school year. Yes – 4, No – 1. Motion carried.
Action 09/10-31: Suburban Bid – Bids received: Keith Weber for $1,125.00; Drew Nelson for $600. On motion by Koehn, second by Langerock to accept the $1,125.00 bid from Keith Weber to purchase the 1999 Chevrolet Suburban declared as surplus property. Yes – 4, No – 1. Motion carried.
Action 09/10-32: Surplus Property – On motion by Nelson, second by Bartscher to declare items as surplus property to be disposed of as Administration sees fit. A list of the items will be kept on file in the Business Office. Motion carried.
Action 09/10-33: Amend Contract – On motion by Koehn, second by Langerock to amend Jerry Schmidt’s contract to include Extra Route Driver in the amount of $5,600.00 for the 2009/2010 fiscal school year. Motion carried.
Action 09/10-34: Adjourn – On motion by Bartscher, second by Langerock to adjourn the School Board meeting at 9:59 pm. Motion carried.
The City Council of the City of Marion, South Dakota met in special session on Monday, September 21, 2009, at 7:00 p.m. in the meeting room of the City Building with the following council members present: Dee Herlyn, Jeff Jeno, Judy Schlunsen, Dave Viet and Keith Weber, together with the Mayor Ron Globke and Finance Officer Kari Muller. Absent: Bill Konda.
The second reading of Ordinance #291 – 2010 Appropriation was held. Motion was made by Schlunsen, seconded by Weber to adopt ordinance #291. Motion unanimously carried upon roll call vote. Motion was made by Jeno, seconded by Herlyn to adopt a resolution to revise and establish rates and charges to consumers of utilities provided by the City of Marion. Motion unanimously carried upon roll call vote.
Motion was made by Viet, seconded by Herlyn to hold the first reading of Ordinance #292 – Supplemental Appropriation. Motion unanimously carried upon roll call vote. The second reading will be held during the regular October meeting.
A quote from Raise Rite for spillway repair was presented and reviewed. The matter will be addressed at the regular October meeting.
Discussion was held on a business/land inquiry, with no action taken.
Motion was made by Weber, seconded by Viet to adjourn at 7:50 p.m. Motion carried.
The City Council of the City of Marion, South Dakota met in special session on Thursday, September 24, 2009, at 7:00 p.m. in the meeting room of the City Building with the following council members present: Dee Herlyn, Jeff Jeno, Bill Konda, Judy Schlunsen and Keith Weber, together with the Mayor Ron Globke and Finance Officer Kari Muller. Also attending the meeting was City Superintendent Larry Hopf, City Maintenance Dustin Sulzle and City Engineer Jon Fischer. Absent: Dave Viet.
Discussion was held on a storm sewer matter. It was advised that the storm sewer by Marion Oil and Marion Machine, which runs along Broadway on the west side, was found to be in very bad shape. Photos of the exposed exterior, as well as interior images, of the 18” clay pipe were distributed and reviewed. Discussion was held on repair options, with City Engineer Fischer providing detailed information, including cost estimates and projected timeframes. Motion was made by Konda, seconded by Jeno to replace approximately 317 feet of storm sewer with 18” reinforced concrete pipe, catch basin and junction boxes. Motion unanimously carried upon roll call vote.
Motion was made by Schlunsen, seconded by Herlyn to hold the first reading of Ordinance #293 – Supplemental Appropriation. Motion carried. The second reading will be held during the regular October meeting.
Motion was made by Weber, seconded by Konda to adjourn at 7:45 p.m. Motion carried.
10/5 |
City Council Meeting |
7:00 p.m. |
10/8 |
B
& P Organization Meeting
Ambulance Meeting |
12:00 p.m. 6:00 p.m. |
10/12 |
COLUMBUS DAY | |
10/19 |
Legion Meeting | 7:30 p.m. |
10/28 |
Marion Development Foundation Meeting |
12:00 p.m. |
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10/31 |
HALLOWEEN |
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