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July 2010 Newsletter
The
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Volume 8, Issue 7 |
In
this issue: |
v July City Council Proceedings v July Business & Professional Organization Proceedings v July School Board Proceedings vAugust
Calendar of Events |
The City Council of the City of Marion, South Dakota met in regular session on Tuesday, July 6, 2010, at 7:00 p.m. in the meeting room of the City Building with the following council members present: Mike Ellefson, Jeff Jeno, Bill Konda and Dave Viet, together with the Mayor Ron Globke and Finance Officer Kari Muller. Also attending the meeting was City Superintendent Larry Hopf and City Maintenance employee Dustin Sulzle. City Engineer Jon Fischer was present from 7:10 p.m. – 7:55 p.m. Turner County Sheriff’s Deputy Steven Luke was present from 7:28 p.m. – 8:17 p.m. Absent: Dee Herlyn.
A Public Hearing was held at 7:15 p.m. to receive comments regarding a proposed amended application to the S.D. Department of Environment and Natural Resources Clean Water State Revolving Fund (CW-SRF) Loan Program to finance the Sanitary Sewer Improvements Project. The purpose of the public hearing was to discuss the proposed project, the proposed financing and the source of repayment for the loan. Present for the hearing was Jon Fischer of Stockwell Engineers, as well as Marion residents. Fischer addressed the group, providing detailed information on the proposed project, including the need for the project and alternatives considered. Fischer also provided detailed information on project financing. The anticipated project cost is $382,000. Fischer advised that as a result of the original project coming in under budget, the City will be utilizing the existing loan funds already approved. The original loan was approved for $1,710,000 at 3.50% for a 30 year term. No issues/concerns were raised during the hearing. All questions/inquiries received during the hearing were effectively answered by Fischer. It was advised that the tentative timeframe for the proposed project includes bid-opening at the end of July, project start in mid-August and project completion in October.
Fischer summarized the proposed 5th Street Storm Sewer improvement project, providing detailed information on the area(s) to be impacted and the need for the project. It was advised the estimated project cost is $115,000.
Fischer provided an update on the 2009 Sewer Project. The council was provided with copies of the punch list, which is the list of items needing to be completed by the contractor prior to receiving final payment. Fischer advised he is working with the contractor on this.
Discussion was held on a proposed motorcycle rodeo request from Ed & Dee Barr and a local ABATE chapter. Present for the discussion was Ed Barr. Barr advised ABATE is about training and education for motorcycle safety. It was advised the rodeo would be held on July 31st on the south side of the Back Woods, with a request made to close off the road up to the railroad tracks. It was advised all participants sign a waiver. Motion was made by Jeno, seconded by Ellefson to allow the motorcycle rodeo to be held with the designated area closed off. Motion carried.
Numerous citizens were present and addressed the Council regarding a property matter. Issues addressed included commercial vehicles parked on a residential lot and building/yard conditions. The decision was made to have the City Attorney direct a letter to the vehicle owner as well as the property owner.
Turner County Sheriff’s Deputy Luke was present and a monthly law enforcement report for June was distributed and reviewed. Discussion was held on miscellaneous law enforcement matters.
Discussion was held on a business parking matter, with the decision made to gather additional information and follow up on the matter at the regular August meeting.
An inquiry was made into the plan for this year’s street oiling, with City Superintendent Hopf advising he is working on it. Discussion was held on the condition of various streets. The decision was made to purchase some geo-textile material to be used to repair the smaller problem areas, with the larger street problems to be addressed at budget time.
Discussion was held on the condition of equipment at the swimming pool. Council permission was given to order new life preservers, rescue tubes, umbrellas and umbrella holders.
The condition of the old tennis court area was discussed, with the decision made to remove the ‘court’, fill with black dirt and seed the area. An inquiry was made into utilizing the broken-up materials from the court as fill for the basement of a house demo project currently occurring in town, with Council permission granted. Additionally, Council permission was given for clay from the City’s supply at the landfill to be used as fill if needed/desired.
Discussion was held on the old skating rink area directly to the east of the tennis court and the problems with water/drainage. The decision was made to put a pipe in to assist with drainage.
Discussion was held on the City ordinance regarding fireworks. Following review of the ordinance, which allows for the use, selling, etc. of fireworks in accordance with state law, the decision was made to place the matter on the regular August meeting agenda.
The second reading of Ordinance #294 – Camping was held. Motion was made by Ellefson, seconded by Viet to adopt Ordinance #294. Motion unanimously carried upon roll call vote.
The agenda item ‘Tax Break matter’ was tabled until the regular August meeting.
Follow up discussion was held on the City’s equalization appeal. It was advised the hearing date with the State Board has been moved to July 22nd in Sioux Falls.
Discussion was held on continuing the existing sewer and water lines from the intersection of N. Dakota Avenue and Center Street to the north as has been previously discussed by the City. The lines would run in the City’s utility right-of-way up to property owned by Doyle Becker. The decision was made to contact Becker to determine interest in a joint-effort project, wherein the City would provide the pipe and Becker would provide the labor.
Hopf advised of a sewer problem on Broadway Avenue between 3rd & 4th Street. Council permission was given to have A-Tech Sewer video the problem area to determine the necessary solution.
Motion was made by Viet, seconded by Ellefson to enter into Executive Session at 9:30 p.m. for personnel/ employment matters. Motion carried. The Mayor declared to come out of Executive Session at 9:50 p.m. and council thereupon adjourned.
The Marion Business & Professional Organization met on Thursday, July 8, 2010 at 12:00 p.m. at the Tieszen Memorial Home with 11 members in attendance. Businesses present were: Al’s Studio, City Econ. Dev. Coordinator, CPA Heather Hofer, Donlan’s, Luke H/C/P, Marion School, Postmaster Diane Schoenwald, Rex’s Plumbing, Southeastern Electric, Tieszen Memorial Home and Wieman Land & Auction.
Kari Muller, Secretary/Treasurer, distributed the June 10th meeting minutes and a financial report, with both approved as presented.
The promotional drawing for the month of August was discussed. The decision was made to hold a drawing for 4-Marion Bears football game passes, as donated by the Marion School. The drawing will be held in mid-August.
An overview of the Summer Celebration events was provided. A letter of appreciation from the MHS Alumni Committee was shared with the group. Muller highlighted the organization’s parade entry and Bingo event. Hofer highlighted the successful Kiddie Olympics event. Muller proposed gifting Katy Schoenwald with Marion Bucks as a token of appreciation for all of her help with organization events. Motion was made by Rex VanHove, seconded by Adam Shaw to gift Schoenwald with $25 Marion Bucks. Motion carried.
Hofer presented information regarding possible dues restructuring to allow for new members interested in joining the organization and working events but for whom the dues may be a deterrent. Discussion was held on a variety of options, with the decision made to place the item on the August meeting agenda.
Marion School CEO Shaw provided a Homecoming update, advising the football game will be held on September 17th, with coronation being held on September 14th. Discussion was held on having organization members take tickets at the football game as has been done in previous years. Shaw advised this year’s calendar of school events will be produced in a smaller, convenient, booklet type calendar.
The monthly SEFP facilitator report was distributed and reviewed. Commitments from community leaders were sought for an upcoming Energizing Entrepreneurs workshop.
Muller provided an update for Getskow Pharmacy’s move to their new location, advising the new pharmacy will be opening on Friday morning. The move is expected to continue on Monday and Tuesday.
Discussion was held on the pending State Champions sign project. Motion was made by Matt Donlan, seconded by Diane Schoenwald to order the sign from Vinyl Expressions. Motion carried. It was advised sign location and any other remaining details will be finalized at the August meeting.
The next meeting will be at 12:00 p.m. on August 12, 2010 at the Tieszen Memorial Home.
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“ Any man who afflicts the human race with ideas must be prepared to see them misunderstood.”H. L. Mencken |
Pursuant to the call, and the notice thereof, the School Board of the Marion School District 60-3, Marion, Turner County, SD, met in regular session on the twelfth day of July, 2010 at 6:30 pm for the purpose of a Budget Hearing for the 2010/2011 fiscal school year.
Members Present: Bartscher, Koehn, Langerock, Nelson, and Preheim. Absent: None.
Officers Present: Adam Shaw, CEO; Chad Allison, Secondary Principal; and Aaron Thompson, Business Manager. Absent: None.
Guests Present: Shannon Luke, and Diane Engbrecht.
Call to order was made by President of the School Board, Peter Preheim at 6:33 pm.
Action 09/10-155: Agenda – On motion by Langerock, second by Bartscher to approve the agenda. Motion carried.
The 2010/2011 fiscal school year budget was discussed. No motions were made.
Action 09/10-156: Adjourn – On motion by Nelson, second by Bartscher to adjourn the School Board Meeting at 7:02 pm. Motion carried.
Pursuant to the call and the notice thereof, the School Board of the Marion School District 60-3, Marion, Turner County, SD met in regular session on the twelfth day of July, 2010 at 7:02 pm.
Members Present: Bartscher, Koehn, Langerock, Nelson, and Preheim. Absent: None.
Officers Present: Adam Shaw, CEO; Chad Allison, Secondary Principal; and Aaron Thompson, Business Manager. Absent: None.
Guests Present: Shannon Luke, and Diane Engbrecht.
Call to order was made by President of the School Board, Peter Preheim, at 7:02 pm.
Action 09/10-157: Agenda – On motion by Bartscher, second by Langerock to approve the agenda. Motion carried.
Action 09/10-158: Minutes – On motion by Bartscher, second by Nelson to approve the previous month’s minutes. Motion carried.
Action 09/10-159: Financial Reports – On motion by Langerock, second by Bartscher to approve the financial reports of the District as shown in Table 1 (to be published in paper). Motion carried.
Action 09/10-160: Bills for Consideration – On motion by Bartscher, second by Koehn to approve the following claims against the District for the months of June and July, and then to approve checks to be issued in their payment. Motion carried. (Bills to be published in paper)
There were no delegations. There were no Teacher Reports.
School Board President Peter Preheim asked the Board about meeting with SD Legislative candidates in our community or with other communities. School Board member Larry Langerock had concerns on the microphones and sound system in the new gym.
Aaron Thompson gave the Business Manager report. He informed the Board on his meeting with CBM regarding food service operations at the school.
Chad Allison gave the Secondary Principal report. He informed the Board on his attendance at the Marion Alumni Banquet.
Adam Shaw gave the Superintendent report. He presented the Board with information on sports officials, athletic calendars, building updates, District AYP, a Special Education review, website recommendations, and professional development.
Action 09/10-161: SDHSAA Ballot – On motion by Koehn, second by Nelson to cast a ballot for Rick Weber for the East River At-Large Position on the SDHSAA 2010 Official Run-Off Election Ballot. Motion carried.
Action 09/10-162: SDHSAA Ballot – On motion by Koehn, second by Langerock to cast a ballot for Steve Dick for the Small School Group Position on the SDHSAA 2010 Official Election Ballot. Motion carried.
Action 09/10-163: Transfer Funds – On motion by Koehn, second by Bartscher to transfer $10,000 from the General Fund to the Food Service Fund. Motion carried.
Action 09/10-164: Resignation – On motion by Nelson, second by Langerock to accept the resignation of Sara Kettwig as Special Education Director and to thank her for her years of service to the District in that position. Motion carried.
Action 09/10-165: Resignation – On motion by Bartscher, second by Nelson to accept the resignation of Becky Luke as School Play Advisor and to thank her for her years of service to the District in that position. Motion carried.
Action 09/10-166: Resignation – On motion by Langerock, second by Koehn to accept the resignation of Linda Whitham as Cook, in order to start her employment with CBM at the School, and to thank her for her years of service to the District in that position. Motion carried.
Action 09/10-167: Amend Contract – On motion by Bartscher, second by Langerock to amend Sara Kettwig’s contract to Fifth Grade Teacher for the 2010/2011 fiscal school year in the amount of $30,100.00. Motion carried.
Action 09/10-168: Approve Contract – On motion by Langerock, second by Bartscher to approve Adam Shaw’s contract as Special Education Director for the 2010/2011 fiscal school year in the amount of $3,100.00. Motion carried.
Action 09/10-169: Approve Contract – On motion by Bartscher, second by Koehn to approve Nicole Horstman’s contract as Middle School & Computer Teacher for the 2010/2011 fiscal school year in the amount of $27,700.00. Motion carried.
Action 09/10-170: Approve Contract – On motion by Koehn, second by Bartscher to approve Nicole Horstman’s contract as All-School Play Advisor for the 2010/2011 fiscal school year in the amount of $1,108.00. Motion carried.
The Board presented Rick Nelson with a plaque, recognizing him for his three years of service as a member on the Marion School Board of Education.
Action 09/10-171: Adjourn – On motion by Bartscher, second by Nelson to adjourn the school board meeting at 8:07 pm. Motion carried.
Pursuant to the call and the notice thereof, the School Board of the Marion School District #60-3, Marion, Turner County, SD met in regular session on the twelfth day of July, 2010 at 8:16 P.M.
Members Present: Bartscher, Koehn, Langerock, Luke, and Preheim. Absent: None.
Officers Present: Adam Shaw, CEO; Chad Allison, Secondary Principal; and Aaron Thompson, Business Manager. Absent: None.
Guests Present: Diane Engbrecht
Call to order was made by Business Manager Aaron Thompson at 8:16 pm. The oath of office was given by Peter P. Preheim and Shannon Luke, each for a three year term. Certificates of election were also presented.
Official roll call was taken: Preheim – present; Bartscher – present; Koehn – present; Langerock – present; Luke – present.
Action 10/11-1: Agenda – On motion by Preheim, second by Bartscher to amend the agenda to the following: 13 – District Special Education Comprehensive Plan; 14 – Board Matters (executive session); 15 – Adjourn; and then to approve the agenda. Motion carried.
Action 10/11-2: President of the School Board – Nominations were opened for President of the School Board of the Marion School District #60-3. On motion by Langerock, second by Luke to nominate Peter Preheim as School Board President for the 2010/2011 fiscal school year. Motion carried. Nomination cease on motion by Bartscher, second by Koehn. Motion carried. Peter Preheim was elected School Board President for the 2010/2011 fiscal school year by unanimous vote.
Action 10/11-3: Vice President of the School Board – Nominations were opened for Vice President of the School Board of the Marion School District #60-3. On motion by Luke, second by Langerock to nominate Nicole Bartscher as School Board Vice President for the 2010/2011 fiscal school year. Motion carried. Nomination cease on motion by Koehn, second by Luke. Motion carried. Nicole Bartscher was elected School Board Vice President for the 2010/2011 fiscal school year by unanimous vote.
Action 10/11-4: Designations for the 2010/2011 Fiscal School Year – On motion by Bartscher, second by Langerock to adopt the following designations/authorizations for the 2010/2011 fiscal school year:
A. adopt Robert’s Rules of Order as the official parliamentary procedure;
B. name the Marion Record as the official newspaper; Farmers State Bank and South Dakota Public Funds Investment Trust as the official depositories; the second Monday of every month as the official meeting date; to set Board Member compensation at $50.00 per meeting and Board President compensation at $60.00 per meeting; Kaufman Law Offices as the official legal counsel; per diem and mileage paid at the State rates; and to authorize the signature stamps of Business Official Aaron Thompson and School Board President Peter Preheim, and the electronic signature of Business Official Aaron Thompson;
C. name Business Official Aaron Thompson and/or the Administrative Secretary as the official Finance Officers for the Trust & Agency and Food Service funds;
D. name President Peter Preheim as the official Hearing Officer for the School Food Services;
E. set lunch prices as follows: K-5 students at $2.10, 6-12 students at $2.35, and adults at $3.00;
F. authorize CEO Adam Shaw to close school for weather, health conditions, disease, and as deemed necessary, to be played on television station KELO and to be sent out using the School Reach messaging system;
G. authorize Business Official Aaron Thompson to invest idle funds when available;
H. authorize Business Official Aaron Thompson to borrow funds when deemed necessary to pay obligated bills;
I. authorize Business Official Aaron Thompson and/or CEO Adam Shaw to be the representatives for Federal Surplus Property;
J. authorize Business Official Aaron Thompson to obtain price quotes for gas and diesel fuel for school vehicles and other items when deemed necessary;
K. authorize Business Official Aaron Thompson to be the representative for the Joint Powers Agreement with the State of South Dakota;
L. designate CEO Adam Shaw as the administrator for federal programs;
M. designate $5,000.00 for the Imprest Fund;
N. set the admission prices for sporting events as follows: adults at $5.00, students at $3.00; double-headers to be set at $6.00 for adults and $4.00 for students; season passes at $25.00 for students (anyone high school age and under), $35.00 for college students with a current ID, $50.00 for adults, and $80.00 for families; senior citizens (ages 62 and over) are eligible for free passes upon request;
O. approve the School Board Policy Book, as well as the Teacher and Student handbooks;
P. designate CEO Adam Shaw as the truancy officer;
Q. approve the course of study and curriculum;
R. join the Emergency School Bus Mutual Assistance Pact with the State of South Dakota;
S. there were no requests for public school exemption;
T. authorization to apply to immigration and naturalization for permission to enroll non-immigrant alien students;
U. authorize the continuation of existing funds and accounts;
V. authorize Title I Teacher Dinah Jefferis and CEO Adam Shaw as directors, and Business Official Aaron Thompson as fiscal agent for the Title I program;
W. designate Title I Teacher Dinah Jefferis as the homeless liaison. Motion carried.
School Board President Peter Preheim appointed himself as the Marion School Board of Education representative to the Cornbelt Educational Cooperative for the 2010/2011 fiscal school year.
School Board President Peter Preheim appointed the following committees for the 2010/2011 fiscal school year:
Public Relations - Preheim
Policies - Bartscher, Luke
Budget - Bartscher, Luke
Buildings/Maintenance - Koehn, Langerock
Negotiations - Koehn, Langerock
School Board President Peter Preheim appointed Larry Langerock as the voting delegate to ASBSD/SASD and Peter Preheim as the alternate for the 2010/2011 fiscal school year.
School Board President Peter Preheim appointed Shannon Luke as the Board LAN Representative for the 2010/2011 fiscal school year.
The School Board shared their Board goals for the 2010/2011 school year, which included updating the School Policy Book, and attending Board retreats and professional development.
The School Board shared their School goals for the 2010/2011 school year, which included looking at four-day school week options.
Action 10/11-5: District SPED Comprehensive Plan – On motion by Langerock, second by Bartscher to adopt the District Comprehensive Plan for Special Education, as updated by the Cornbelt Educational Cooperative. A copy of the Plan will be kept on file in the Business Office. Motion carried.
Action 10/11-6: School Board Matters – On motion by Bartscher, second by Langerock to go into executive session for the purpose of School Board Matters at 9:03 pm. Motion carried. President of the School Board, Peter Preheim, declared out of executive session at 9:28 pm.
Action 10/11-7: Adjourn – On motion by Bartscher, second by Langerock to adjourn the School Board Meeting at 9:28 pm. Motion carried.
8/2 |
City Council Meeting |
7:00 p.m. |
8/12 |
B
& P Organization Meeting
Ambulance Meeting |
12:00 p.m. 6:00 p.m. |
8/16 |
Legion Meeting |
7:30 p.m. |
8/16 - 8/19 |
Turner County Fair | |
8/17 |
MACC Enduro | |
8/23 |
1st Day of School | |
8/25 |
Marion Development Foundation Meeting |
12:00 p.m. |
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