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July 2009 Newsletter
The
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Volume 7, Issue 7 |
In
this issue: |
v July City Council Proceedings v July Business & Professional Organization Proceedings v July School Board Proceedings vAugust
Calendar of Events |
The City Council of the City of Marion, South Dakota met in regular session on Monday, July 6, 2009, at 7:00 p.m. in the meeting room of the City Building with the following council members present: Dee Herlyn, Jeff Jeno, Bill Konda, Judy Schlunsen, Dave Viet and Keith Weber, together with the Mayor Ron Globke and Finance Officer Kari Muller. Also attending the meeting was City Superintendent Larry Hopf and City Maintenance Dustin Sulzle. City Attorney Jeff Cole was present from 7:15 p.m. – 8:07 p.m. City Engineer Jon Fischer was present from 7:00 p.m. – 8:10 p.m. City Engineer Jon Brown was present from 7:35 p.m. – 8:10 p.m. Turner County Sheriff’s Deputy Chris Rebelein was present from 7:20 p.m. – 7:35 p.m. Absent: none.
Discussion was held on a proposed motorcycle rodeo request from Ed & Dee Barr and a local ABATE chapter. Present for the discussion was Rick Niezwaag, president of the ZZEN chapter of S.D. ABATE. Niezwaag advised ABATE is about training and education for motorcycle safety. It was advised the rodeo would be held on the south side of the Back Woods, with a request made to close off the road up to the railroad tracks. Information was provided on types of games/events that would be held. Niezwaag advised all participants sign a waiver. The decision was made to have City Attorney Cole review the waiver and amend as warranted. Motion was made by Jeno, seconded by Weber to allow the motorcycle rodeo to be held provided the waiver is approved by City Attorney Cole. Motion unanimously carried upon roll call vote.
Discussion was held on drainage issues at the south end of Broadway Circle in the Industrial Park. Present for the discussion was Lon Lemme. Discussion was held on following the natural drainage along the tracks, which incorporates the lot owned by Lemme and the lot owned by the City in the Industrial Park. Mayor Globke advised he and City Superintendent Hopf had been working on determining a solution for the matter. Discussion was held on possible remedies, with the decision made to have Hopf and designated council members determine the best solution and take care of the matter.
Turner County Sheriff’s Deputy Chris Rebelein was present and a monthly law enforcement report for the month of June was distributed and reviewed. Discussion was held on miscellaneous law enforcement matters.
Motion was made by Viet, seconded by Schlunsen to enter into Executive Session at 7:38 p.m. for legal and contractual matters. Motion carried. The Mayor declared to come out of Executive Session at 8:00 p.m. Motion was made by Viet, seconded by Konda to award the contract for the sanitary sewer improvements project to the second lowest bidder, H & W Contracting, LLC, for the total bid amount of $1,856,713.55 and to exercise the contractual right of the forfeiture of the bid bond for the lowest bidder. Motion unanimously carried upon roll call vote.
An update was provided on the sanitary sewer improvements project. It was advised that as a recipient of a Consolidated Water Facilities Construction Program Grant, the City must establish a reserve fund for future repair and replacement for sewer utility infrastructure. Motion was made by Schlunsen, seconded by Konda to adopt a resolution establishing the Sewer Repair & Replacement Reserve Fund. Motion carried. It was advised that as a recipient of a Community Development Block Grant, the City is required to adopt a resolution wherein the City of Marion makes a firm commitment to do all within its power to eliminate prejudice, intolerance, disorder and discrimination in housing. Motion was made by Konda, seconded by Jeno to adopt a Fair Housing resolution. Motion carried. Additional policies required by the CDBG program were distributed and reviewed. Motion was made by Schlunsen, seconded by Viet to adopt the following policies: Certification Regarding Restrictions on Lobbying; Code of Conduct; Equal Employment Opportunity; Excessive Force; Relocation, Displacement, and Acquisition Planning. Motion carried.
Pool manager Linda Luke was present and presented a request from a community member to have a community pool party, including grilling food, on the last day the pool is open. It was advised the event would be a fundraiser for pool items. Council permission was given for the party to be held.
Discussion was held on the condition of the spillway at the park. Present for the discussion was Doyle Becker. It was advised the spillway is in need of repairs, including possibly taking the top off to get underneath to determine the type of repair(s) needed. It was advised the water will need to be down, which may need to be done via pumping. Discussion was held on closing the gate to the spillway/back park to alleviate the existing problems aggravated by vehicles going over spillway. The decision was made to have the City work with Becker on determining the necessary work/repairs at this time.
Discussion was held on the suspension bridge at the city park. Mayor Globke advised it was inspected by a structural engineer in June and was verified to be structurally sound. It was advised that the bridge is in need of some maintenance, with discussion held on different ideas for completing this. The decision was made to look into some different options to properly address the matter. Council decision was made to open the bridge back up to the public.
Motion was made by Viet, seconded by Herlyn to declare the following items surplus and place them on the next Wieman auction: 1 – 3” discharge diaphragm water pump; 1 – 3” impeller type water pump with a 4-cylinder Wisconsin; 2 – sets of 16” take-off pickup tires. Motion carried.
Information was provided on ball games to be held at the Twin Fields. It was advised a free-will donation meal & charity softball game benefiting the Susan G. Komen for the Cure Foundation will be held on Tuesday, July 7th and an annual ball tournament will be held on Saturday, August 15th.
A request for a pole/post to be put in at the landfill to assist the workers with pulling off loads was addressed, with the decision made to have the work completed by Hopf, Sulzle and designated council members.
Follow-up discussion was held on payment to an employee for use of a personal cell phone as a work cell phone during regular work hours. The decision was made to have Hopf obtain additional verification on the City’s current cell phone plan. The matter will be addressed at the next regular meeting.
Discussion was held on the July 7th auction of the former Aberdeen Grain property on Broadway Avenue. Interest was expressed in the City acquiring the property as a future site for a new fire hall/community building. Motion was made by Konda, seconded by Herlyn to authorize the Mayor to bid on the property at the auction up to a maximum bid amount of $25,000.00. Motion unanimously carried upon roll call vote.
Motion was made by Weber, seconded by Viet to adjourn at 9:40 p.m. Motion carried.
The Marion Business & Professional Organization met on Thursday, July 9, 2009 at 12:00 p.m. at the Tieszen Memorial Home with 13 members in attendance. Businesses present were: Al’s Studio, Central Farmers, City Economic Development Coordinator, Donlan’s, Getskow Pharmacy, Marion Record, Marion Veterinary Clinic, Rapp Chevrolet, Rex’s Plumbing, SEFP and Tieszen Memorial Home.
Kari Muller, Secretary/Treasurer, distributed the May 14th meeting minutes and a financial report, with both approved as presented.
The promotional drawing for the month of August was discussed. It was advised Alan Astleford was compiling a montage poster of images of the Veteran’s Memorial Park and had offered to donate the poster. Additionally, Glen Rapp offered to donate four Thunder Valley tickets. Due to timeframe issues, the decision was made to hold a drawing for the Thunder Valley tickets in August and the photo poster in September. Discussion was held on a suggestion to incorporate a food drive with an upcoming monthly promotion, with the consensus being that a food drive would need to be organized/held independent of the monthly promotion.
An overview of the Summer Celebration events was provided. Muller advised the furniture raffle was successful, with $345.00 raised. Muller highlighted the organization’s parade entry, which recognized MHS academic achievements, including National FFA placings, All-State Chorus, National Honor Society, Perfect Attendance, Valedictorian and Salutatorian, Pep Band, Physic Bowl Team and Girls’ State.
Nancy Larsen, SEFP facilitator, distributed her monthly facilitator report. Larsen highlighted various aspects, including information from a national conference attended in June, year-to-date stats, and grant news.
Muller advised the two, new Marion Development Foundation board members are Dustin Sulzle and Cherrie Engbrecht. Discussion was held on the swimming pool, with Muller providing information on the recent closures, testing process and efforts being made to get it reopened as soon as possible.
The next meeting will be at 12:00 p.m. on August 13, 2009 at the Tieszen Memorial Home.
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“ It is by the goodness of God that we have those three unspeakably precious things: freedom of speech, freedom of conscience, and the prudence never to practice either of them.”Mark Twain |
Pursuant to the call, and the notice thereof, the School Board of the Marion School District 60-3, Marion, Turner County, SD, met in regular session on the thirteenth day of July, 2009 at 6:30 pm for the purpose of a Budget Hearing for the 2009/2010 fiscal school year.
Members Present: Langerock, Nelson, and Preheim. Absent: Bialas and Koehn. Officers Present: Denise Fox, Superintendent; Adam Shaw, Secondary Principal; and Aaron Thompson, Business Manager. Absent: None. Guests Present: Nicole Bartscher.
Call to order was made by Vice President of the School Board, Peter Preheim at 6:30 pm.
Action 08/09-138: Agenda – On motion by Nelson, second by Langerock to approve the agenda. Motion carried.
The 2009/2010 fiscal school year budget was discussed. No motions were made.
Action 08/09-139: Adjourn – On motion by Langerock, second by Nelson to adjourn the School Board Meeting at 6:50 pm. Motion carried.
Pursuant to the call and the notice thereof, the School Board of the Marion School District 60-3, Marion, Turner County, SD met in regular session on the thirteenth day of July, 2009 at 6:51 pm.
Members Present: Langerock, Nelson, and Preheim. Absent: Bialas and Koehn. Officers Present: Denise Fox, Superintendent; Adam Shaw, Secondary Principal; and Aaron Thompson, Business Manager. Absent: None. Guests Present: Nicole Bartscher and Angie Van Diepen.
Call to order was made by Vice President of the School Board, Peter Preheim, at 6:51 pm.
Action 08/09-140: Agenda – On motion by Langerock, second by Nelson to approve the agenda. Motion carried.
Action 08/09-141: Minutes – On motion by Nelson, second by Langerock to approve the June Board minutes and to acknowledge receipt of the Cornbelt Educational Cooperative minutes. Motion carried.
Action 08/09-142: Financial Reports – On motion by Langerock, second by Nelson to approve the financial reports of the District as shown in Table 1 (to be published in paper). Motion carried.
Action 08/09-143: Bills for Consideration – On motion by Nelson, second by Langerock to approve the following claims against the District for the months of June and July, and then to approve checks to be issued in their payment. Motion carried. (Bills to be published in paper)
Angie Van Diepen came before the Board with concerns on the Academic Awards Ceremony, the Athletic Awards Banquet, music in the classroom, the Accelerated Reader Program, and communication in the School.
There were no Teacher Reports.
Vice President Peter Preheim had a concern on the chain of command. He also gave the Board information on upcoming professional development workshops for Board members.
Aaron Thompson gave the Business Manager Report. He presented the Board the Trust & Agency Activity Fund Balance Report for the 2008/2009 fiscal school year.
Adam Shaw gave the Athletic Director Report. He informed the Board that a Cobra Football player will be featured on this year’s issue of the Pigskin Preview.
Denise Fox gave the Superintendent report. She gave the Board information on the Wild West Leadership & Balanced Leadership conferences she attended in June, a snapshot of the Marion School District in the “My College” publication, the ASBSD/SASD annual convention, a Gavel workshop to be held at the Marion School in March of 2010, and estimates on air conditioning for the School.
Action 08/09-144: Vehicle Bids / Surplus Property – On motion by Langerock, second by Nelson to pursue bids on a used Suburban vehicle, with the option to trade in the 2005 Chevrolet Express Van, declared surplus, and to declare the 1999 Chevrolet Suburban as surplus property and to advertise for bids. Motion carried.
Action 08/09-145: Milk Bid – On motion by Nelson, second by Langerock approve the Milk Bid with the escalator clause as provided by Avera PACE, for the 2009/2010 fiscal school year. Motion carried.
Resolution 08/09-146: Investment Policy – Let it be hereby resolved that on motion by Langerock, second by Nelson to approve the Investment Policy as presented to the Marion School Board of Education, with a copy of the policy on file in the Business Office. Motion carried.
Resolution 08/09-147: SD Public Funds Investment Trust – Let it be hereby resolved that on motion by Nelson, second by Langerock to authorize the approval of and participation in a Joint Powers Agreement and Declaration of Trust for the South Dakota Public Funds Investment Trust (FIT), authorizing investments through the fixed rate account of the Trust and authorizing the Trust to designate and name depositories. Entire resolution will be kept on file in the Business Office. Motion carried.
Action 08/09-148: Approve Contracts – On motion by Langerock, second by Nelson to approve the following contracts for the 2009/2010 fiscal school year: Brian Snyders – High School Social Studies Teacher in the amount of $28,750.00; Brian Snyders – Asst. Football Coach in the amount of $1,246.50; Brian Snyders – Asst. Track Coach in the amount of $1,108.00; Adam Shaw – Head Football Coach in the amount of $3,601.00; Troy McKenney – Asst. Football Coach in the amount of $1,385.00; Dustin Wolforth – Asst. Track Coach in the amount of $1,385.00. Motion carried.
Action 08/09-149: Adjourn – On motion by Langerock, second by Nelson to adjourn the School Board meeting at 8:50 pm. Motion carried.
Pursuant to the call and the notice thereof, the School Board of the Marion School District #60-3, Marion, Turner County, SD met in regular session on the thirteenth day of July, 2009 at 8:56 P.M.
Members Present: Bartscher, Langerock, Nelson, and Preheim. Absent: Koehn. Officers Present: Denise Fox, Superintendent; Adam Shaw, Secondary Principal; and Aaron Thompson, Business Manager. Absent: None. Guests Present: None
Call to order was made by Business Manager Aaron Thompson at 8:56 pm.
The oath of office was given by Nicole Bartscher and Larry Langerock, each for a three year term. Certificates of election were also presented.
Official roll call was taken: Nelson – present; Preheim – present; Bartscher – present; Koehn – absent; Langerock – present.
Action 09/10-1: Agenda – On motion by Preheim, second by Bartscher to approve the agenda. Motion carried.
Action 09/10-2: President of the School Board – Nominations were opened for President of the School Board of the Marion School District #60-3. On motion by Bartscher, second by Langerock to nominate Peter Preheim as School Board President for the 2009/2010 fiscal school year. Motion carried. Nomination cease on motion by Nelson, second by Bartscher. Motion carried. Peter Preheim was elected School Board President for the 2009/2010 fiscal school year.
Action 09/10-3: Vice President of the School Board – Nominations were opened for Vice President of the School Board of the Marion School District #60-3. On motion by Nelson, second by Langerock to nominate Danny Koehn as School Board Vice President for the 2009/2010 fiscal school year. Motion carried. Nomination cease on motion by Bartscher, second by Langerock. Motion carried. Danny Koehn was elected School Board Vice President for the 2009/2010 fiscal school year.
Action 09/10-4: Designations for the 2009/2010 Fiscal School Year – On motion by Bartscher, second by Nelson to adopt the following designations/authorizations for the 2009/2010 fiscal school year:
A. adopt Robert’s Rules of Order as the official parliamentary procedure;
B. name the Marion Record as the official newspaper; Farmers State Bank and South Dakota Public Funds Investment Trust as the official depositories; the second Monday of every month as the official meeting date; to set Board Member compensation at $50.00 per meeting and Board President compensation at $60.00 per meeting; Kaufman Law Offices as the official legal counsel; per diem and mileage paid at the State rates; and to authorize the signature stamps of Business Official Aaron Thompson and School Board President Peter Preheim, and the electronic signature of Business Official Aaron Thompson;
C. name Business Official Aaron Thompson and/or the Administrative Secretary as the official Finance Officers for the Trust & Agency and Food Service funds;
D. name President Peter Preheim as the official Hearing Officer for the School Food Services;
E. set lunch prices as follows: K-5 students at $1.85, 6-12 students at $2.10, and adults at $3.00;
F. authorize Superintendent Denise Fox to close school for weather, health conditions, disease, and as deemed necessary, to be played on television station KELO and to be sent out using the School Reach messaging system;
G. authorize Business Official Aaron Thompson to invest idle funds when available;
H. authorize Business Official Aaron Thompson to borrow funds when deemed necessary to pay obligated bills;
I. authorize Business Official Aaron Thompson and/or Superintendent Denise Fox to be the representatives for Federal Surplus Property;
J. authorize Business Official Aaron Thompson to obtain price quotes for gas and diesel fuel for school vehicles and other items when deemed necessary;
K. authorize Business Official Aaron Thompson to be the representative for the Joint Powers Agreement with the State of South Dakota;
L. designate Superintendent Denise Fox as the administrator for federal programs;
M. designate $5,000.00 for the Imprest Fund;
N. set the admission prices for sporting events as follows: adults at $4.00, students at $2.00; double-headers to be set at $5.00 for adults and $3.00 for students; season passes at $25.00 for students (anyone high school age and under), $50.00 for adults, and $80.00 for families; senior citizens (ages 62 and over) are eligible for free passes upon request;
O. approve the School Board Policy Book, as well as the Teacher and Student handbooks;
P. designate Superintendent Denise Fox as the truancy officer;
Q. approve the course of study and curriculum;
R. join the Emergency School Bus Mutual Assistance Pact with the State of South Dakota;
S. there were no requests for public school exemption;
T. authorization to apply to immigration and naturalization for permission to enroll non-immigrant alien students;
U. authorize the continuation of existing funds and accounts;
V. authorize Title I Teacher Dinah Jefferis and Superintendent Denise Fox as directors, and Business Official Aaron Thompson as fiscal agent for the Title I program;
W. designate Title I Teacher Dinah Jefferis as the homeless liaison. Motion carried.
School Board President Peter Preheim appointed himself as the Marion School Board of Education representative to the Cornbelt Educational Cooperative for the 2009/2010 fiscal school year.
School Board President Peter Preheim appointed the following committees for the 2009/2010 fiscal school year:
Marketing - Preheim, Nelson
Strategic - Langerock, Bartscher
Budget - Langerock, Bartscher
Maintenance - Koehn, Nelson
Negotiations - Koehn, Preheim
School Board President Peter Preheim appointed Rick Nelson or Larry Langerock as the voting delegate to ASBSD/SASD for the 2009/2010 fiscal school year. School Board President Peter Preheim appointed Danny Koehn as the Board LAN Representative for the 2009/2010 fiscal school year.
Action 09/10-5: Adjourn – On motion by Bartscher, second by Nelson to adjourn the School Board Meeting at 9:35 pm. Motion carried.
Pursuant to the call and the notice thereof, the School Board of the Marion School District #60-3, Marion, Turner County, SD met in special session on the twentieth day of July, 2009 at 7:30 A.M.
Members Present: Bartscher, Koehn, and Preheim. Absent: Langerock and Nelson. Officers Present: Denise Fox, Superintendent. Absent: Adam Shaw, Secondary Principal; and Aaron Thompson, Business Manager. Guests Present: None.
Call to order was made by School Board President Peter Preheim at 7:30 am.
Action 09/10-6: Agenda – On motion by Bartscher, second by Koehn to approve the agenda. Motion carried.
Action 09/10-7: Determination to use Design-Build Process – On motion by Koehn, second by Bartscher that the Marion School District has determined to pursue, using the design-build process, improvements to their facility’s dynamic systems (HVAC, electrical, etc.) because of the critical need for design/construction coordination, and the interrelation of such improvements with existing systems. Motion carried.
Resolution 09/10-8: Resolution to Adopt Design-Build Procedures and Publish Request for Qualifications (RFQ) – Let it be hereby resolved that on motion by Bartscher, second by Koehn, that the Marion School District adopts the design-build procedures set forth, and will publish request for qualifications in accordance with SDCL 5-18-3, as required by SDCL 5-18-37 to pre-qualify potential design-builders. Motion carried.
Action 09/10-9: Adjourn – On motion by Koehn, second by Bartscher to adjourn the School Board Meeting at 7:55 am. Motion carried.
A Special Meeting was scheduled for Monday, August 3, 2009 at 7:30 am.
8/3 |
City Council Meeting |
7:00 p.m. |
8/13 |
B
& P Organization Meeting
Ambulance Meeting |
12:00 p.m. 6:00 p.m. |
8/15 |
Annual Ball Tournament - Twin Fields | |
8/17 - 8/20 |
Turner County Fair | |
8/18 |
MACC Enduro | |
8/17 |
Legion Meeting |
7:30 p.m. |
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8/26 |
Marion Development Foundation Meeting |
12:00 p.m. |
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