The Marion City Times

January 3, 2007 City Council Proceedings

The City Council of the City of Marion, South Dakota met in regular session on Wednesday, January 3, 2007, at 7:00 p.m. in the meeting room of the City Building with the following council members present: Jeff Jeno, Dave Kohl, Bill Konda, Judy Schlunsen and Doug VonEye, together with the Mayor Ron Globke and Finance Officer Kari Muller. Also attending the meeting was City Superintendent Larry Hopf. City Attorney Jeff Cole was present from 7:15 p.m. – 7:45 p.m. Absent: Dave Viet.

The second reading of Ordinance No. 283 – Supplemental Appropriation Ordinance was held. Motion was made by Schlunsen, seconded by VonEye to adopt Ordinance No. 283 and to approve the fund transfers as presented to balance the budget. Motion unanimously carried upon roll call vote.

An ordinance draft for street oiling assessments was presented and reviewed. The decision was made to further review the draft and schedule the first reading of the ordinance for the regular February meeting.

Mike Ellefson, Community Center Committee chairman, was present and discussion was held on the Community Center project. Motion was made by Jeno, seconded by VonEye to enter into Executive Session at 7:25 p.m. for contractual matters. Motion carried. The Mayor declared to come out of Executive Session at 7:35 p.m.

Information was provided on the electric line to be put in for Frye Trucking in the Industrial Park. It was advised the line will need to be placed just inside the City’s 25 foot easement. Motion was made by VonEye, seconded by Konda to allow the placement of the Xcel Energy service line for Frye Trucking. Motion carried.

Discussion was held on a street oiling matter, with the decision made to have Muller follow-up on the matter with correspondence. Discussion was held on the policy covering delinquent water accounts, with the directive given to adhere to the ordinance covering the matter, wherein services will be discontinued if payment is not received following the ten day written notice. The decision was made to implement the requirement of having a mailing address provided in order to obtain water services from the City.

Turner County Sheriff Deputy Brian Swenson was present and discussion was held on various law enforcement matters, including monthly reports and coverage at sporting events.

The matter of the City providing culvert for lots in the Industrial Park was discussed. The decision was made to provide 30 ft. of culvert for each lot per the City’s policy for new construction.

Discussion was held on snow removal and problems presented by traffic during the process. The possibility of barricading a portion of a street as needed during the removal process was discussed, with the decision made to leave it up to the discretion of City Superintendent Hopf.

Mayor Globke advised the City’s new generator has been ordered, with possible spring arrival. Homeland Security grant funds will be assisting the City with the purchase. Discussion was held on verifying the wiring needed for the building(s) prior to receiving the generator, as well as possibly donating the City’s old generator.

Council approval was given for Turbo Cleaning to wax/strip the City meeting room floor at a rate of $10/hour, with a maximum time allotment of 5 hours.

Information was provided on a possible joint council meeting in Emery with surrounding towns that operate swimming pools. Board members interested in attending are to let Muller know. Brief discussion was held on 2007 pool personnel.

Motion was made by Kohl, seconded by Jeno to authorize the Mayor to sign the solid waste disposal facility renewal agreement with the City of Sioux Falls. Motion carried.

The decision was made to table discussion on revisions to the Personnel Manual until the regular February meeting.

Motion was made by Schlunsen, seconded by Konda to enter into Executive Session for personnel matters at 8:40 p.m. Motion carried. The Mayor declared to come out of Executive Session at 9:05 p.m.

Discussion was held on the City’s emergency warning system. The question was raised as to whether or not the 12:00 p.m. and 6:00 p.m. whistles were needed. Discussion was held on possibly eliminating them and testing the system once per week. No action was taken.

Motion was made by Kohl, seconded by Jeno to hold a joint election with the school on April 10, 2007, with the election to be held in the City meeting room. Motion carried.

Muller advised of the upcoming Municipal Government Day at the Legislature. All municipal officials and employees are invited to Pierre to watch the Legislature in action on February 7, 2007.

Following are the wages for City Personnel for 2007: City Operations Superintendent - $16.53 per hour; City Maintenance - $14.00 per hour; Finance Officer - $29,647.52 annually plus $35.00 per meeting; Deputy Finance Officer - $12.65 per hour; Landfill Supervisor - $8.95 per hour; Asst. Landfill Supervisor - $8.65 per hour; Fire Chief - $400.00 annual vehicle expense.

Motion was made by Kohl, seconded by VonEye to adjourn at 9:20 p.m. Motion carried.

Ordinance 268 – Supplemental Appropriation 

BE IT ORDAINED by the City of Marion, Turner County, South Dakota that the following sums are appropriated for budgeting additional expenditures for the current year which the annual appropriation ordinance has failed to provide.

All parts of this Ordinance are hereby given as expressed.

                                                                                                Ron Globke

                                                                                                Mayor

ATTEST:             Kari Muller

                                Finance Officer

FIRST READING: December 4, 2006

SECOND READING & ADOPTION: January 3, 2007

PUBLICATION: January 11, 2007

ATTENTION CITY OF MARION RESIDENTS:

Any dogs and/or cats kept within city limits must be licensed with the City by January 31, 2007 per City Ordinance.  Proof of rabies vaccination must be presented before a license can be issued.  Licenses may be obtained from the City Office.

January 11,  2007 Business & Professional Organization Proceedings

The Marion Business & Professional Organization met on Thursday, January 11, 2007 at 12:00 p.m. at the Silver Spur with 16 members in attendance.

Kari Muller, Secretary/Treasurer, distributed the December 14^th meeting minutes and a financial report. Motion was made by Dr. Peter Preheim, seconded by Dick Luke to approve both as presented. Motion carried. A reminder was given for 2007 dues.

Upcoming projects for the year were discussed, including a free Bingo event during Marion’s Summer Celebration. It was reported that last year’s Bingo event was a success.

A suggestion was made to have Muller place a ‘Welcome’ greeting for the Millennium Ethanol project workers on the City’s sign. Members present were in favor of this action.

Discussion was held on the promotional drawing for the month of February. Motion was made by Germaine Stratton, seconded by Diane Schoenwald to hold a drawing for $25.00 in Marion Bucks. Motion carried. The drawing will be held on Friday, February 9^th.

Muller provided an update on the Community Center project.

Nancy Larsen, facilitator for the Southeast Enterprise Facilitation Project, distributed a facilitator report and 2007 calendar. Larsen reviewed new information on her monthly report pertaining to rural statistics. A reminder was given for the Regional Career Fair to be held on February 16, 2007 at the Marion School. Larsen advised volunteers are still needed for the Fair. SEFP’s Annual Investor Reception will be held in Centerville on March 7^th.

Dick Luke, Marion Development Foundation president, provided an update on behalf of the MDF.

Preheim, Marion School Board member, spoke to the focus on school funding in 2007. Preheim advised Superintendent Denise Fox will be attending a 2-day grant writing training seminar this year.

The next meeting will be at 12:00 p.m. on February 8, 2007 in the City Meeting Room.

January 10,  2007 School Board Proceedings

Pursuant to the call, and the notice thereof, the School Board of the Marion School District # 60-3, Marion, Turner County, South Dakota, met in regular session on the Tenth day of January, 2007 at 4:00 P.M.

Members Present: Bialas, Koehn, Luke, Petersen, and Preheim. Absent: None.

Officers Present: Denise Fox – Superintendent, Adam Shaw – Dean of Students, and Aaron Thompson - Business Manager. Absent: None.

Guests Present: Nancy Grinde.

Call to order was made by Vice President of the School Board, Peter Preheim at 4:04 P.M.

Action 06/07-107: Agenda - On motion by Preheim second by Petersen to amend the agenda to add the following items: 13 – Surplus Property and 21 – Legal Matters (Executive Session); and to renumber the following items: 14 – Football Cooperative, 15 – Personnel, 16 – Amend Contracts, 17 – Concerns, 18 – Superintendent Evaluation, 19 – Business Manager Evaluation, 20 – Administrative Negotiations, 22 – Adjourn; and then to approve the agenda. Motion carried.

Action 06/07-108: Minutes – On motion by Luke second by Koehn to approve the previous month’s minutes and to acknowledge the receipt of the Cornbelt Educational Cooperative minutes. Motion carried.

Action 06/07-109: Financial Reports – On motion by Petersen second by Preheim to approve the financial reports of the district as follows: (Beginning balance + receipts – disbursements = current balance.) General Fund: $573,311.04 + $100,346.34 - $114,826.67 = $558,830.71; Capitol Outlay Fund: $367,617.46 + $12,777.33 – $70,135.38 = $310,259.41; Special Education Fund: $30,058.93 + $22,003.54 - $19,261.67 = $32,800.80; Pension Fund: $25,226.48 + $520.74 - $0.00 = $25,747.22; Food Services Fund: $(4,388.58) + 12,199.73 – $7,254.35 = $556.80; Trust & Agency Fund: $40,798.93 + $9,368.01 – $14,068.82 = $36,098.12; Unemployment Fund: $20,609.15 + $0.00 - $0.00 = $20,609.15. Motion carried.

Action 06/07-110: Bills for Consideration – On motion by Luke second by Koehn to approve the following claims against the District for the month of January, and then to approve warrants to be issued in their payment. Motion carried.

Nancy Grinde came before the Board to thank them for their support and for the plant while she was going through her loss.

There were no Teacher reports.

Dean of Students Adam Shaw gave the Secondary Principal report. He informed the Board about the school’s new copiers and printers, as well as the new students that have open-enrolled recently. He also wanted to congratulate the wrestling team for their second place finish at the recent tournament in Miller.

Superintendent Denise Fox gave the Superintendent report. She informed the Board on the recent Cornbelt Co-op meeting, a discussion with Hurley and Canistota on junior high sports, a possible date of February 5^th for meeting with the Canistota School Board, fifth and ninth grade writing test scores, and a workshop on Federal Grants. She also noted Marion School District’s current enrollment of 226. A brief statement was read by Mrs. Fox to the Marion School Board honoring their efforts and years of service in observation of School Board Recognition Week.

Business Manager Aaron Thompson gave the Business Manager report. He informed the Board of a recent audit at the Marion School, and of an up-coming accounting workshop in Mitchell he plans to attend.

Action 06/07-111: Set School Board Election Date – On motion by Preheim second by Petersen to set the date for a joint School Board election with the City of Marion for the second Tuesday in April, April 10, 2007. Motion carried.

Action 06/07-112: Appoint School Board Election Judge and Clerks – On motion by Petersen second by Luke to appoint the same election judge and clerks as appointed by the City of Marion for the 2007 School Board election. Motion carried.

Action 06/07-113: Surplus Property – On motion by Petersen second by Koehn to declare library books as surplus property to be disposed of (SDCL 6-13-3). A list of the books will be available in the business office. Motion carried.

The Hurley/Marion Football cooperative agreement was signed for the 2007/2008 school year as part of a yearly review. No motions were made.

Action 06/07-114: Personnel – On motion by Petersen second by Luke to go into executive session for the purpose of personnel matters at 5:25 P.M. Motion carried. President of the Marion School District Board of Education Joel Bialas declared out of executive session at 6:07 P.M.

Action 06/07-115: Amend Contracts – On motion by Preheim second by Luke to amend Linda Whitham’s contract for Head Cook to $8.85 per hour, and to amend Karen Baumgartner’s contract for Food Service Manager to $8.50 per hour for the 2006/2007 fiscal school year. Motion carried.

Action 06/07-116: Amend Contract – On motion by Koehn second by Petersen to amend Shaun Faulkner’s contract to full-time custodian for the 2006/2007 fiscal school year. Motion carried.

Action 06/07-117: Amend Contract – On motion by Luke second by Preheim to amend Adam Shaw’s wrestling contract to Head Wrestling Coach at $2,302.20 for the 2006/2007 fiscal school year. Motion carried.

School Board Concerns – School Board member Peter Preheim gave a concern on the ASBSD meeting, which he will not be attending. He informed Board members to be aware of calls from State legislators.

Action 06/07-118: Superintendent Evaluation – On motion by Luke second by Petersen to go into executive session for the purpose of Superintendent Evaluation and a report from the Superintendent for the Dean of Students’ Evaluation at 6:20 P.M. Motion carried. President of the Marion School District Board of Education Joel Bialas declared out of executive session at 7:43 P.M.

Action 06/07-119: Business Manager Evaluation – On motion by Preheim second by Luke to go into executive session for the purpose of Business Manager Evaluation at 7:45 P.M. Motion carried. President of the Marion School District Board of Education Joel Bialas declared out of executive session at 8:17 P.M.

Action 06/07-120: Administrative Negotiations – On motion by Preheim second by Koehn to go into executive session for the purpose of Administrative negotiations at 8:19 P.M. Motion carried. President of the Marion School District Board of Education Joel Bialas declared out of executive session at 8:23 P.M. 

Action 06/07-121: Offer Contracts – On motion by Petersen second by Preheim to offer a two year Superintendent contract to Denise Fox, and to offer a two year Dean of Students/Network Administrator contract to Adam Shaw, and to offer a one year Business Manager contract to Aaron Thompson. Motion carried.

Action 06/07-122: Legal Matters – On motion by Preheim second by Koehn to go into executive session for the purpose of legal matters at 8:25 P.M. Motion carried. President of the Marion School District Board of Education Joel Bialas declared out of executive session at 8:44 P.M.

Action 06/07-123: Adjourn – On motion by Luke second by Petersen to adjourn the School Board Meeting at 8:45 P.M. Motion carried.