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August 2010 Newsletter
The
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Volume 8, Issue 8 |
In
this issue: |
v August City Council Proceedings v August Business & Professional Organization Proceedings v August School Board Proceedings v
September
Calendar of Events |
The City Council of the City of Marion, South Dakota met in regular session on Monday, August 2, 2010, at 7:00 p.m. in the meeting room of the City Building with the following council members present: Mike Ellefson, Dee Herlyn, Jeff Jeno, Bill Konda and Dave Viet, together with the Mayor Ron Globke and Finance Officer Kari Muller. Also attending the meeting was City Superintendent Larry Hopf, City Maintenance employee Dustin Sulzle and Brian Burge. City Engineer Jon Fischer was present from 7:15 p.m. – 8:30 p.m. Turner County Sheriff’s Deputy Chris Rebelein was present from 8:20 p.m. – 8:42 p.m. Absent: none.
Discussion was held on a sewer matter on 5th Street. Present for the discussion were John & Nicole Wrage. It was advised the City had A-Tech camera the main sewer line to assist with identifying any possible problems. City Superintendent Hopf advised of a sag in the main line. Discussion was held on numerous aspects of the matter, with City Engineer Jon Fischer consulting. The decision was made to pursue finding the elevation of the designated area, with Hopf and Fischer coordinating efforts.
Fischer provided an update on the 2009 Sewer Project. The council was provided with copies of a revised punch list, with discussion held on various list items.
An update was provided on the 2010 Utility Improvement projects. Fischer provided the Council with a summary of the bids received and opened on 7/29/10 for the projects. It was advised bids did not come in as well as had hoped. Lengthy discussion was held on available options, including completing one project, portions of each, and rejecting bids/re-bidding. The decision was made to hold a special session council meeting on August 11th at 7:00 p.m. to allow for additional information to be reviewed/compiled.
Turner County Sheriff’s Deputy Rebelein was present. Discussion was held on miscellaneous law enforcement matters.
Discussion was held on nuisance properties, with addresses submitted to Muller. Notices of ordinance violation(s) will be directed to the appropriate parties. The decision was made to place reminder notices in the paper for mosquito control, sump pumps and water use.
Follow up discussion was held on a business parking matter, with the decision made to make no changes to the permitted parking.
Discussion was held on an ongoing issue of a culvert being driven over at the ‘curve’ of 1st Street and Cherry Avenue. The decision was made to have Hopf & Sulzle put an upright, reflective pipe in the specified area.
Discussion was held on raising the City’s water deposit as the utility rates have increased. The current amount charged is $100.00 and is charged for renters only. Comparison deposit information was provided from other cities similar in size/utilities. The decision was made to leave the deposit at $100.00.
An update was provided on the tennis court area project, including plans once the area dries up. The proposed 2010 street oiling map was distributed and reviewed.
A service contract proposal from Interstate Power Systems for maintenance on the City generator was reviewed and discussed. Motion was made by Konda, seconded by Ellefson to accept the contract proposal. Motion carried.
Follow up discussion was held on the City ordinance regarding fireworks, with the decision made to annually publish the ordinance the week prior to the beginning of the permitted use time.
Nominations for Councilperson for the Ward Three vacancy were opened and motion was made by Jeno, seconded by Viet to nominate Rick Nelson. Motion was made by Viet, seconded by Jeno that nominations cease. Motion unanimously carried upon roll call vote. Rick Nelson is to fill the remaining term in Ward Three.
Follow up discussion was held on the Equalization Appeal matter. It was advised Globke and Ellefson attended the hearing before the State Board on July 22nd. The City is to be notified of the hearing results by August 13th.
An update was provided on the Tax Break matter, with it advised the City would need to pass an ordinance with the discretionary formula to be utilized to get the process started. Following this, the matter is then handled by the County. The decision was made to have the City Attorney get the process started.
The City Council will be meeting in special session on August 24 & 26, 2010 at 6:30 p.m. for the purpose of preparing the 2011 City Budget.
Motion was made by Viet, seconded by Herlyn to enter into Executive Session at 9:35 p.m. for personnel matters. Motion carried. The Mayor declared to come out of Executive Session at 10:00 p.m. and council thereupon adjourned.
Pursuant to the call and the notice thereof, the School Board of the Marion School District #60-3, Marion, Turner County, SD met in special session on the second day of August, 2010 at 6:30 pm.
Members Present: Bartscher, Langerock, Luke, and Preheim. Absent: Koehn.
Officers Present: Adam Shaw, CEO/Supt.; and Chad Allison, Secondary Principal. Absent: Aaron Thompson, Business Manager.
Guests Present: None.
Call to order was made by School Board President Peter Preheim at 6:35 pm.
Action 10/11-8: Agenda – On motion by Bartscher, second by Luke to approve the agenda. Motion carried.
Action 10/11-9: Board Retreat – On motion by Luke, second by Bartscher to go into executive session for the purpose of School Board Retreat at 6:36 pm. Motion carried. President of the School Board, Peter Preheim, declared out of executive session at 8:30 pm.
Action 10/11-10: Adjourn – On motion by Bartscher, second by Langerock to adjourn the School Board Meeting at 8:30 pm. Motion carried.
Pursuant to the call and the notice thereof, the School Board of the Marion School District 60-3, Marion, Turner County, SD met in regular session on the ninth day of August, 2010 at 7:00 pm.
Members Present: Bartscher, Koehn, Langerock, and Luke. Absent: Preheim.
Officers Present: Adam Shaw, Superintendent; Chad Allison, Secondary Principal; and Aaron Thompson, Business Manager. Absent: None.
Guests Present: None. Call to order was made by Vice President of the School Board, Nicole Bartscher, at 7:00 pm.
Action 10/11-11: Agenda – On motion by Langerock, second by Luke to amend the agenda to the following: 19 – SDHSAA Run-Off Ballot, 20 – Adjourn; and then to approve the agenda. Motion carried.
Action 10/11-12: Minutes – On motion by Koehn, second by Langerock to approve the previous month’s minutes. Motion carried.
Action 10/11-13: Financial Reports – On motion by Koehn, second by Langerock to approve the financial reports of the District as shown in Table 1 (to be published in paper). Motion carried.
Action 10/11-14: Bills for Consideration – On motion by Luke, second by Langerock to approve the following claims against the District for the month of August, and then to approve checks to be issued in their payment. Motion carried. (Bills to be published in paper)
There were no delegations. There were no Teacher Reports. There were no School Board Reports.
Aaron Thompson gave the Business Manager report. He gave the Board information on Food Service updates, bus driver updates, and an online payment service for the School, called PaySchools.
Chad Allison gave the Secondary Principal report. He informed the Board on scheduling classes, professional development, and the Marion School website. Mr. Allison also gave the Athletic Director report, which included information on the fall sports meeting, practices starting on Aug. 16, and physical forms are now available online.
Adam Shaw gave the Superintendent report. He presented the Board with information on building updates, school calendars, possibly hiring another Teacher’s Aide, classroom technology, options for the Art program, enrollment estimates, and professional development. Mr. Shaw also wanted to congratulate the Marion Elementary School for its designation as a Distinguished School.
Action 10/11-15: Board Policies – On motion by Langerock, second by Luke to amend the School Board Policy Book with the changes as presented to the Board. Updated wording on paragraph 3 of section B-6, School Board Legal Status, to “The Board will consist of five members,” Updated wording on paragraph 3 of section B-17, Board Committees, to “All committee appointments will be for one-year terms.” Updated wording on part D.1. of section B-26, The School Board, to the following: “a. Budget, b. Policies, c. Public Relations, d. Negotiations, e. Buildings/ Maintenance” Changes will be updated in the policy book and will be made available to the public on the Marion School website. Motion carried.
The Board discussed Marion School’s AYP results.
Action 10/11-16: Alternative Instruction – On motion by Luke, second by Koehn to approve alternative instruction for Students A and B. Motion carried.
Action 10/11-17: Alternative Instruction – On motion by Luke, second by Langerock to approve alternative instruction for Students C and D. Motion carried.
Action 10/11-18: Surplus Property – On motion by Koehn, second by Langerock to declare teacher desks and textbooks as surplus property, to be disposed of as Administration sees fit. A list of the surplus property will be kept in the Business Office. Motion carried.
Action 10/11-19: Gas Quote – On motion by Luke, second by Koehn to accept the fuel quote from Schmidt Country, DBA Marion Oil, for $0.01 below pump price, less Federal taxes, for the 2010/2011 fiscal school year. Motion carried.
Resolution 10/11-20: Approve FY2011 Budget – Let it be resolved, that on motion by Langerock, second by Koehn, the School Board of the Marion School District #60-3, after duly considering the proposed budget and its changes thereto, to be published in accordance with SDCL 13-11-2 hereby approves and adopts its proposed budget and changes thereto, to be its Annual Budget for the fiscal year July 1, 2010 through June 30, 2011. The adopted Annual Budget levy requests are as follows: General Fund - $2.554/$1000 for AG, $3.965/$1000 for OO, $8.491/$1000 for OTH/UTIL, $40,000 General Fund Opt-Out (maximum is $150,000); Capital Outlay - $2.70/$1000; Special Education - $1.40/$1000; Pension Fund - $10,000 levy. Motion carried.
Action 10/11-21: Approve Contract – On motion by Langerock, second by Luke to approve Denise Arbach’s contract as 30% Biology Teacher for the 2010/2011 fiscal school year in the amount of $8,310.00. Motion carried.
Action 10/11-22: Approve Contract – On motion by Koehn, second by Langerock to approve Jerry Schmidt’s contract as Route/Preschool Driver for the 2010/2011 fiscal school year in the amount of $5,656.00 for route pay, and $15.00 per trip for transporting Preschoolers. Motion carried.
Action 10/11-23: SDHSAA Run-Off Ballot – On motion by Koehn, second by Langerock to vote for Steve Dick for the Small School Group Board of Education Position on the SDHSAA 2010 Official Run-Off Election Ballot. Motion carried.
Action 10/11-24: Adjourn – On motion by Langerock, second by Luke to adjourn the school board meeting at 9:30 pm. Motion carried.
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“ Character is not made in a crisis - it is only exhibited.”Robert Freeman |
The City Council of the City of Marion, South Dakota met in special session on Wednesday, August 11, 2010, at 7:00 p.m. in the meeting room of the City Building with the following council members present: Mike Ellefson, Dee Herlyn, Jeff Jeno, Bill Konda and Dave Viet, together with the Mayor Ron Globke and Finance Officer Kari Muller. Also attending the meeting was City Superintendent Larry Hopf, City Maintenance employee Dustin Sulzle, City Engineers Jon Fischer and Jon Brown, and Brian Burge. Absent: none.
Discussion was held on the 2010 Utility Improvement projects. Fischer provided the Council with Project Budgets for both the Storm Sewer and Sanitary Sewer projects, with each project’s budget shortfall reviewed. It was advised the combined budget shortfalls total approximately $61,000. Discussion was held on available options, including rejecting all bids & allowing funding to return to the state (Option 1) or awarding the base bid to the low bidder & reducing the sanitary sewer portion of the project by two blocks (Option 2). It was advised the reduction of two blocks of the sanitary sewer project would result in a savings of $67,479.00. Motion was made by Ellefson, seconded by Jeno to approve and accept Option 2. Motion unanimously carried upon roll call vote. Recommendation was given to the Council to award the contract with the change order implemented to the low bidder, First Rate Excavate, Inc. of Sioux Falls, for the total bid amount of $453,184.96. Motion was made by Konda, seconded by Herlyn to award the contract with the change order implemented to First Rate Excavate, Inc. for the total bid amount of $453,184.96. Motion unanimously carried upon roll call vote.
Motion was made by Ellefson, seconded by Viet to adjourn at 7:32 p.m. Motion carried.
The Marion Business & Professional Organization met on Thursday, August 12, 2010 at 12:00 p.m. at the Tieszen Memorial Home with 8 members in attendance. Businesses present were: Central Farmers, City Econ. Dev. Coordinator, CPA Heather Hofer, Getskow Pharmacy, Postmaster Diane Schoenwald, Rex’s Plumbing, SEFP and Tieszen Chiropractic Clinic.
Kari Muller, Secretary/Treasurer, distributed the July 8th meeting minutes and a financial report, with both approved as presented.
The promotional drawing for the month of September was discussed. The decision was made to hold a drawing for $25 Marion Bucks. The drawing will be held in mid-September.
Discussion was held on the pending State Champions sign project, with a mock-up of the sign distributed to all. Sign location was discussed. Motion was made by Rex VanHove, seconded by Queena Getskow to pursue placing the sign near the intersection of Broadway Avenue and 7th Street. Motion carried.
Discussion was held on the MHS Homecoming. The decision was made to have the organization work the gates at the football game on September 17th, provided there are enough volunteers. It was decided the organization would have an entry in the homecoming parade.
A review of the previous month’s discussion on a possible dues restructuring was provided. The decision was made to place the item on the September meeting agenda.
Nancy Larsen, SEFP facilitator, distributed her monthly facilitator report and reported on all YTD stats, including inquiries, new businesses and jobs. Larsen advised the upcoming Energizing Entrepreneurs workshops will be held at the end of September and will be 2-hour workshops.
The next meeting will be at 12:00 p.m. on September 9, 2010 at the Tieszen Memorial Home.
The City Council of the City of Marion, South Dakota met in special session on Tuesday, August 24, 2010, at 6:30 p.m. in the meeting room of the City Building with the following council members present: Mike Ellefson, Dee Herlyn, Bill Konda, Rick Nelson and Dave Viet, together with the Mayor Ron Globke and Finance Officer Kari Muller. Also attending the meeting was City Superintendent Larry Hopf, City Maintenance employee Dustin Sulzle and Brian Burge. Absent: Jeff Jeno. The meeting was called to order by Mayor Globke at 6:34 p.m.
The regular September Council meeting will be held on Tuesday, September 7th due to the Labor Day holiday.
The evening was spent preparing the 2011 City Budget.
Motion was made by Weber, seconded by Viet to adjourn at 10:05 p.m. Motion carried.
The City Council of the City of Marion, South Dakota met in special session on Thursday, August 26, 2010, at 6:30 p.m. in the meeting room of the City Building with the following council members present: Mike Ellefson, Jeff Jeno, Bill Konda and Dave Viet, together with the Mayor Ron Globke and Finance Officer Kari Muller. Also attending the meeting was City Maintenance employee Dustin Sulzle. Dee Herlyn joined the meeting at 6:38 p.m. Rick Nelson joined the meeting at 6:58 p.m. Absent: none. The meeting was called to order by Mayor Globke at 6:34 p.m.
The evening was spent preparing the 2011 City Budget.
Motion was made by Viet, seconded by Ellefson to adjourn at 8:34 p.m. Motion carried.
9/6 |
LABOR DAY - City Office Closed | |
9/7 |
City Council Meeting |
7:00 p.m. |
9/9 |
B
& P Organization Meeting
Ambulance Meeting |
12:00 p.m. 6:00 p.m. |
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9/14 |
Homecoming Coronation |
7:00 p.m. |
9/17 |
Homecoming Parade | 2:00 p.m. |
9/20 |
Legion Meeting |
7:30 p.m. |
9/23 |
FIRST DAY OF AUTUMN | |
9/29 |
Marion Development Foundation Meeting |
12:00 p.m. |
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